Job Description

• Collate purchase orders and purchase requisitions in order to order materials, goods and supplies.

• Receive approved requisitions, collect pro-forma invoices, and present it to the supervisor for approval.

• Prepare a detailed offer analysis report based on approved pro-forma invoice.

• Prepare purchase order in the name of selected supplier based on approved offer analysis report,

• Ensure that purchases are made in the best interests of the company.

• Interact with the suppliers on a day-to-day basis; make day-to-day follow up of each purchase order.

• Track the status of any orders; deal with non-supplied, under orders, over orders and damaged goods.

• Ensure that any invoices are sent to accounts for payment.

• Prepare letters or messages for requesting offers, ordering placements to suppliers for signature of the appropriate manager.

• Ensure timely preparation of cheque or CPO to expedite purchasing activities.

• Deliver purchased items to the store through official goods receiving a note of the company.

• Compile purchase related documents like pro forma invoice, approved offer analysis, copy of approved purchase order, receipts and GRN for submission to the Finance department for making necessary settlements

• Prepares periodical reports for submission to the immediate supervisor