Job Description

Planning, Controlling and Management

• Supports the CD in development and implementation of WEEMA’s strategic plan.

• Supports the CD to oversee the formulation of the WEEMA’s short, medium and long-term objectives based on the mission, and goals stated in the strategic document of WEEMA specifically at field-office level.

• Ensures that an appropriate organizational plan is developed and implemented for all functions of WEEMA in Ethiopia.

• Ensures that all activities in the field office are executed per approved work plan, program and budget.

• Conducts periodic and regular site visits to project implementation locations to ensure programs/projects are being implemented as planned.

Organizational Development and Compliance

• Supports the CD in the formulation, review, and/or adaptation of appropriate organizational systems, policies, rules, regulations and guidelines in support of WEEMA’s mission, and goals stated in its strategic document.

• Ensures that organization’s policies, procedures and guidelines are properly implemented and followed up by all field-based staff.

• Ensures that government policies and directives and NGO code of conduct are duly respected by all field-based staff in program/project development and implementation, operation support services and reporting.

• Ensures efficient and cost-effective operations of all functions of the organization.

• Approves administrative and financial requests within the delegation of authority bestowed to her/him by the CD and in accordance with pertinent policies and regulations of the organization and local government requirements.

Leadership and Management

• Actively participates in the country Senior Management Team.

• Ensures that regular and periodic field--based staff and team meetings are planned, conducted and managed.

• Directs, supervises, leads, guides, coaches and supports the staff responsible to her/him.

• Evaluates the performance of staff directly responsible to her/him.

• Delegates her/his authorities to other field-based staff as appropriate.

• Oversees the timely compilation and submission of program, finance and administration reports to the country office and respective local government authorities.

• In consultation with the CD, establishes and maintains relationships and co-operation with local government, donors, NGOs and other stakeholders to promote the objectives of WEEMA and build the image and credibility of WEEMA.

• Ensures the realization of team spirit, participatory decision-making process, gender sensitivity and balance, cost effectiveness, staff motivation and spirit of dedication at  the field-office level.

Representation, Liaising and Communication

• Enter into and sign off all local contracts with third parties as per the delegation of authority issued by the CD.

• Attends meetings, workshops, conferences, etc. representing the organization as delegated by the CD.

• Liaises with concerned government and non-government bodies to facilitate collaboration and smooth working relationships in consultation with the CD.

• Actively participates in local networks, associations, forums, and other membership structures with which the organization is affiliated in consultation with the CD.

Policy, Compliance and others

• Adhere to the PSEAH Policy and Code of Conduct, and report all concerns of any suspected violation of these policies.

• Contribute to the realization of WEEMA’s Gender Strategy and inclusive culture, including doing one’s part to create a safe, equitable, and nondiscriminatory environment.

• Stick to WEEMA HR Manual, Child Protection Policy, Gender Strategy, Whistle blowing Policy, Safety and Security Policy and PSEAH Policy.

• Ensure all new employees receive the Gender Strategy, PSEAH Policy, and Code of Conduct brief orientation as part of their induction.

• Ensure Gender equality, disability inclusion and PSEAH measures are implemented within her/his area of responsibility.

• Follow up, and address, Gender, disability and SEAH issues appropriately and create a conducive working environment for the sensitive groups. 

• Ensure that communities are aware of the Whistle blowing Policy and PSEAH Policy and how to report concerns.

• Adhere to the Gender Strategy as appropriate within your role and responsibilities during program design and implementation.

• Performs other duties assigned by the CD.