Job Description

• Conducts registration of applicants.

• Participates in the process of internal and external recruitment.

• Facilitates per-employment activities.

• Handles correspondences with employees.

• Requests and reminds employees to fulfill employment formalities as required (i.e. guarantor, contract agreement etc.).

• Updates employee information in hard copy / on database.

• Processes the authorization of payment of various employee allowances and benefits.

• Controls the employees time attendance sheet.

• Short listing job applicants in the area office & transfer to head office HR office.

• Collecting different documents concerning internal staff from branch offices & transfer to head office HR office.

• Open, sort and distribute incoming correspondence.

• Assist in resolving any administrative problems.

• Run Area office tasks to the post office and office supply store.

• Answer calls from customers regarding their inquiries.

• Prepare and modify documents including correspondence, reports, drafts, memos and emails.

• Schedule and coordinate meetings and appointments for Branch managers.

• Sort and distribute incoming mail to branches and staff within the area and dispatch outgoing mail.

• Receives incoming letters from internal as well as external clients; dispatches same to the concerned office.

• Manages miscellaneous expenses for the Area manager’s Office through work advance.

• Provide general administrative and clerical support including mailing, scanning, file papers and documents, faxing and copying to Branch managers.

• Operate a range of office machines such as photocopiers, computers and faxes.

• Collect weekly, monthly, quarterly & yearly reports from branch offices .

• prepare and modify reports, documents including correspondence, drafts, memos and emails.