Job Description

Job Purpose:

• To facilitate efficient support services to the Company by providing vehicle administration service including proper planning, efficient fleet management and timely and cost effective maintenance services.

Main Duties and Responsibilities:

• Develops and revises transport service provision programs based on the service need of various work units.
• Ensures there is job order raised and signed off before any vehicles are sent to the garage for routine maintenance or accidental repair.
• Establishes the system of preventive maintenance and repairs of all vehicles and accessories, ensuring that repairs meet manufacturer’s specifications.
• Facilitates the annual technical inspection of vehicles and trucks to be performed on time.
• Oversees regular diagnostic checks of all vehicles and take action for timely and quality maintenance and repair.
• Ensures the security of all the vehicles of the company including but not limited to
• Arranging tracking for all the cars within the fleet, engraving all their parts, etc.
• Monitors and ensures the routine and need-based maintenance of the vehicles in conjunction with the transport operation head.
• Follows up truck maintenance through fleet officer report.
• Analyzes the vehicles-wise cost of fueling, maintenance, and other recurring expenses pertaining to running of the fleet.
• Coordinates with driver supplier agency and concerned departments like Finance, Sales for smooth flow of activities.
• Supervises the maintenance of the vehicles.
• Checks that invoices received are accurate and is in line with job order and within budget.
• Sends timely report on the health of the fleets and other related issues arising from the fleet monitoring system.
• Checks payment memos for services provided by external contractors.
• Ensures and implements fleet management and pool cars usage policies and procedures.
• Performs other duties assigned by the immediate supervisor