Job Description

Instant Technologies PLC is looking for a friendly and professional Office Receptionist to join our team. The Office Receptionist, you will be the first point of contact for visitors and clients, providing excellent customer service and ensuring a positive and welcoming experience. You will handle incoming calls, manage the reception area, and assist with administrative tasks.

Responsibilities:

•  Greet and welcome visitors, clients, and employees with a friendly and professional demeanor.
• Provide general information about the company, products, and services.
• Maintain a neat and organized reception area, ensuring it reflects a professional image of the company.
•  Manage incoming calls and direct them to the appropriate personnel.
•  Handle and distribute incoming and outgoing mail, packages, and deliveries.
•  Register and sign-in visitors, ensuring compliance with security protocols.
•  Escort visitors to the appropriate meeting rooms or departments.
•  Assist clients with appointment scheduling, inquiries, and requests.
•  Maintain visitor logs and ensure confidentiality of visitor information.
•  Provide administrative support to various departments, including document management, filing, and data entry.
•  Assist in coordinating meetings, conferences, and events, including room bookings and catering arrangements.
•  Assist in travel arrangements for employees, including flight bookings and hotel reservations.
• Maintain inventory of office supplies and place orders as needed.